Frequently Asked Questions (FAQ)

Since the entry into force of the Market Surveillance Regulation (EU) 2019/1020 and the General Product Safety Regulation (GPSR - EU 2023/988), it is mandatory for manufacturers outside the EU to appoint an economic operator established within the European Economic Area. Without this anchor point, products (both with CE marking and non-CE goods under the GPSR as well as packaging within the meaning of the PPWR) may not be offered on the European market. At the same time, new regulatory requirements such as Extended Producer Responsibility (EPR) and future mandates from the Ecodesign Regulation (ESPR) and the Digital Product Passport (DPP) extend these obligations to environmental and data-related aspects.

Systemic Standards assumes this role as the legally required point of contact for the markets under our stewardship. Where an additional local EPR representation or other country-specific function is mandatory across individual EU Member States, we seamlessly coordinate these requirements through our accredited partners on the ground.

Apply to specific product groups (e.g., electronics, machinery, or toys) which must comply with harmonized European standards.

Acts as a regulatory safety net for almost all non-food consumer products and requires safety, traceability, and a responsible person in the EU.

Regulates requirements for packaging regarding recyclability, material composition, labeling, and technical documentation.

Obligates companies to take responsibility for the collection, recycling, and disposal of their products and packaging, including registration and volume reporting in the respective EU countries.

Extends the focus to sustainability, durability, repairability, and material efficiency of products and is being introduced step-by-step as a mandatory requirement.

Creates a digital database containing information on materials, origin, environmental metrics, and the entire product lifecycle, and will become an integral part of EU product regulation in the future.

EPR is already mandatory today and affects virtually all companies that place products or packaging on the EU market. ESPR and DPP are undergoing a phased rollout and will significantly expand regulatory mandates. While EPR governs physical product stewardship, ESPR and DPP drive transparency regarding sustainability and product lifecycle data. Consequently, businesses must not only act compliantly but also maintain structured, readily available datasets. Systemic Standards empowers you to integrate and strategically execute these requirements at an early stage, seamlessly coordinating mandatory national EPR services with our dedicated partners across the respective EU Member States.

Our service portfolio covers a broad spectrum: consumer goods and lifestyle products, consumer electronics, smart technologies, as well as mechanical engineering and industrial equipment. Additionally, we support companies with EPR obligations, sustainable product requirements under the ESPR, and the establishment of data structures for the Digital Product Passport (DPP). Where a local EPR representation is required for individual EU Member States, this is executed through our respective partners on the ground.

In external relations with the European authorities responsible for our respective role, we serve as the primary point of contact. However, civil product liability remains entirely with the manufacturer. Our mandate encompasses proactive conformity assessments, legally secure representation, and ensuring complete documentation as well as – increasingly – consistent product and environmental data (EPR/DPP).

For national EPR representations in other EU Member States, the respective commissioned local partner assumes the legally required representative function.

To guarantee maximum transparency and structure, every project follows a defined lifecycle:

Initial Onboarding & Preliminary Assessment: You provide us with your master data alongside existing test reports and certificates for technical classification.

Invoicing: Upon a successful preliminary review, you will receive the project invoice. The official project kickoff and mandate release occur immediately after payment receipt.

Gap Analysis (Compliance Check): We rigorously audit your technical documentation for conformity and identify potential vulnerabilities or deficiencies.

Mandate Approval & Labelling: Following a diligent verification process, you receive our corporate address details for legal application on the product, packaging, and accompanying documentation.

10-Year Archiving: Your technical dossiers are securely transferred into our audit-proof, long-term archiving infrastructure.

Where additional national EPR representations are required within the scope of the project, we seamlessly coordinate their commissioning and integration through our accredited partners in the respective EU Member States.

We immediately analyze the root cause (e.g., missing documentation, lacking EPR registration, incorrect marking, or data discrepancies). Utilizing our Express workflow, we handle direct technical communications with market surveillance authorities or platforms, close compliance gaps, and guide the rapid release of your products. Where national EPR issues arise, we actively engage our designated partners on the ground as required.

We identify missing documents, laboratory test reports, or specific data points and guide your organization in a structured manner toward full conformity—encompassing criteria from GPSR, CE, EPR, and prospectively ESPR and DPP frameworks.

We perform risk assessments in accordance with ISO 12100 and validate safety-related control systems according to ISO 13849-1 (SISTEMA). Additionally, we dynamic map incoming requirements for sustainability and digital product data within the industrial sector.

Yes. We guide your organization through implementation for ISO 9001 and ISO 14001, linking traditional management systems with modern regulatory updates from EPR, ESPR, and DPP—ensuring a holistic process compliance strategy.

The legislator prescribes a mandatory retention period of 10 years. Concurrently, technical criteria require structured and digitally accessible product records under ESPR and DPP frameworks. Systemic Standards ensures that your files and data sets remain long-term accessible, audit-proof, and resilient.

We are far more than a mere "letterbox address." Our in-depth verification actively safeguards your business against regulatory enforcement, EPR non-compliance, and future operational data gaps. Through our systemic methodology, we integrate product safety, environmental regulations, and data compliance into a holistic protection framework for your EU market access.

Throughout this process, we remain your central point of contact, coordinating mandatory compliance streams seamlessly across EU borders. Wherever a local EPR representation or other country-specific function is required, it is fully executed by an accredited partner within the respective Member State.